Privacy & Confidentiality


If you contact me I will collect the following data for the purposes of answering your enquiry:

  • your name
  • your email address and/or telephone number
  • any information related to your enquiry (such as any details related to your project)
  • any documents that you send me in relation to your enquiry

Should we work together, I will also ask you for some other details, such as your mailing address for the purposes of sending you an invoice.

I will keep your documents completely confidential on a password-protected computer or cloud-based file management system such as Dropbox. When the work is complete, I will keep a copy of the edited version for the purposes of my own private records and personal development for no more than 5 years, unless you ask otherwise. I will not share these documents with anyone unless you ask me to do so.

I use any personal data I collect for the following purposes: to contact you about your enquiry or project; for accounting purposes, such as for invoices or tax returns; for my own market research associated with my business.

I will never publish your personal information without your permission. I will never share your information with anyone else unless you give me permission in writing to do so, or I have to do so by law.

If for any reason I would like to use any of your personal data, such as for marketing purposes on my website, I will always ask for your permission in writing first.

As a sole trader, for tax purposes I am required by HMRC to keep records for ′at least 5 years after the 31 January submission deadline of the relevant tax year′. After this time, unless we have continued to work together, I will destroy any records that I still hold.

You can find my full Terms & Conditions, as recommended by the Society for Editors and Proofreaders (SFEP) here.


contact

editing@octopusink.co.uk
+44 (0)7528 476 664